Your office will mostly be a space for you and your employees to work. However, from time to time, you’ll need to host visitors. This could be customers or representatives of other companies with whom you want to work. At that point, your office will become more than a place of work — it’ll provide a broader representation of your business as a whole, which will have a big impact on how your visitor views your company. As such, it’s important to make sure that every element of your office serves to strengthen, rather than hinder, your visitor’s impression of your business. In this blog, we’ll look at some useful tips that’ll ensure that’s the case.
Easy to Find
It’s important that your visitor’s trip gets off on the right footing. And that means ensuring nothing goes wrong before they’ve even walked through the front door. You should try to make it as easy as possible for your visitors to find you, especially if you’re located in a space that can be a little difficult to find. Sending instructions before the meeting and having plenty of clear signs, along with providing parking, will go a long way.
Design It With Your Brand In Mind
You’ll be projecting an image out into the world through your branding. However, it’s important that your branding runs through everything that you do, not just through your public image. And this means your office, too. If you present yourself as a young and hip company, that’s what people should see when they visit your office. If you were working in a traditional, uninspired office, then there would naturally be a couple of doubts in the minds of your visitors. And doubt is most definitely what you want to avoid.
Of course, even if your office was perfectly in line with your branding, that doesn’t necessarily mean that you’d impress your visitors. If there are too many imperfections, then that positively would not be the case. An office that’s in a state of disrepair will always fail to impress. So it’ll be important to work with some professionals from time to time. That could mean hiring cleans, commercial glass polishing experts, a sign repair company, and more. You wouldn’t let minor issues accumulate in your property, so don’t let the same happen with your office. You might not notice them, but visitors to your business premises will.
We talked earlier about how your visitor should have a positive experience before they step through the front door. But it’s when they do walk through the front door that the impression will really be established. There’s a lot of value in hiring a professional, experienced receptionist to work at your building. Things can become pretty confusing pretty quickly if you don’t have one. They’ll be there to greet your visitor, make sure you arrive promptly, and also offer your visitor a drink or other refreshment.
It’s unlikely that your visitor will be just getting a tour of your facility. They’ll be there to discuss some aspect of business or another. As such, it’ll be important that you have somewhere for you and visitors to speak. This should be a spacious, well-furnished, quiet room with any technical elements that are required already set up before they arrive.
Your office will have been well decorated at one stage, but that won’t last forever. Sometimes, a lick of paint or just other little refresh actions can go a long way towards maintaining the quality of your office.
Would You Be Impressed?
Finally, let’s think about the final approach you can take. It can be a good idea to ask yourself whether you’d be impressed by your office space if you saw it. It’s normal to get so used to our surroundings that we don’t even really “see” them anymore. So the next time you’re in your office, take one step back and look at things clearly. You might just notice one or two things that need improving. And of course, once you’ve made those improvements, you’ll find that not only are your visitors more impressed but that you get to enjoy other benefits, too — for example, studies have shown that employees are more productive when they work in a pleasant environment.
As we said, your office is much more than just a place where you work. It’s representative of your business as a whole. As such, it’s important that it’s sending the right message!